# Health Information Services/Medical Records [ arrow\_forward Medical Information Forms ](https://prod-huhs.drupalsites.harvard.edu/medical-information-and-other-forms#medical-info-forms) [ arrow\_forward Miscellaneous Health Forms ](https://prod-huhs.drupalsites.harvard.edu/medical-information-and-other-forms#misc-health-forms) [ arrow\_forward Requesting Medical Records ](#requesting-records) ## expand\_more ## Overview The HUHS Health Information Services/Medical Records department is responsible for safeguarding the medical record information of each patient. We manage the privacy and security of protected health information (PHI), process and verify campus-required immunization submissions, and coordinate the release of information and disclosures of medical records in accordance with applicable laws and regulations. ## Contact Information Harvard University Health Services Smith Campus Center, 75 Mt Auburn Street, Cambridge, MA 02138 Phone: (617) 495-2055 | Fax: (617) 495-8077 | Email: [**mrecords@huhs.harvard.edu**](mailto:mrecords@huhs.harvard.edu) Monday – Friday | 9 am – 12 pm and 1 pm – 5 pm (closed daily from 12 pm – 1 pm) ## Requesting Records Open all sections Close all sections ### Medical Records expand\_more To begin, download and complete our [**Authorization for Disclosure of Medical Information Form**](/sites/g/files/omnuum12951/files/2026-07/authorization_disclosure_medical_information.pdf "Authorization for Disclosure of Medical Information"), paying close attention to the center box that requests additional individual signatures for each type of sensitive information you authorize to be released.\* \**Requests for medical records that contain highly sensitive, protected health information, as defined by the Health Insurance Portability and Accountability Act (HIPAA), need to have the patient’s implicit authorization to be released. See the box in the center of our* [**Authorization for Disclosure of Medical Information Form**](/sites/g/files/omnuum12951/files/2026-07/authorization_disclosure_medical_information.pdf "Authorization for Disclosure of Medical Information") *that lists the categories of sensitive information. **We require that you sign off on each type of information that you are allowing us to release.** Often patients do not realize that their records contain sensitive, protected health information. Diagnoses, treatment (including prescriptions), and testing for any of these types of sensitive information require the patient’s additional signature for release. If we have questions about what you have signed or what you have decided not to sign, we will reach out to you for further discussion and/or clarification.* Send your completed and signed authorization via email to [**mrecords@huhs.harvard.edu**](mailto:mrecords@huhs.harvard.edu), by mail via USPS, or fax (617) 495- 8077 (security of all personally identifiable information is not guaranteed if submitted via email): **Harvard University Health Services** Health Information Services / Medical Records Smith Campus Center 75 Mt Auburn Street, Cambridge, MA 02138 Office Hours: Monday – Friday 8 am – 5 pm Phone: (617) 495- 2055 Fax: (617) 495 - 8077 Email: [**mrecords@huhs.harvard.edu**](mailto:mrecords@huhs.harvard.edu) Should you have any questions, please call HUHS Health Information Services / Medical Records for assistance. *Please note that our turnaround time for processing requests varies. While most are released within 7 business days of receipt, there are circumstances where the release may take longer. If there is a date by which you need your records, please specify on your request or give us a call.* ### Dental or Radiology Records expand\_more #### Dental Records ##### Records prior to 2019: Submit the completed and signed Authorization to Medical Records: Email to [**mrecords@huhs.harvard.edu**](mailto:mrecords@huhs.harvard.edu) or fax to (617) 495-8077 ##### Records from 2019 to present: Dental records are maintained by the Harvard Dental School Clinic: Email: [**Clinical\_Affairs@hsdm.harvard.edu**](mailto:Clinical_Affairs@hsdm.harvard.edu) Tel: (617) 432-1434 #### Radiology (CDs/Films) Requests for Radiology CDs or films should be directed to Radiology using the same [**Authorization for Disclosure of Medical Information Form**](/sites/g/files/omnuum12951/files/2026-07/authorization_disclosure_medical_information.pdf "Authorization for Disclosure of Medical Information"). Radiology Smith Campus Center 75 Mt. Auburn Street, Cambridge, MA 02138 Phone: (617) 496-0699 Fax: (617) 496-0580 ### Immunization Records expand\_more The best and quickest way to obtain your immunization record is to log into your [**Patient Portal**](https://patient.huhs.harvard.edu/login_dualauthentication.aspx) and print your immunization record directly. If you do not have access to the Patient Portal, you may also request your immunization record by following the steps outlined above in about requesting copies of your medical records. ### Protecting Your Medical Information expand\_more Harvard College and Harvard University Health Services strive to treat our college students as the young adults they are. We are mindful that they need to practice autonomous decision-making and self-care. Having the privilege of keeping medical information private is one of many autonomous rights of an adult afforded to Harvard College students. We believe that accepting blanket medical record authorizations to allow parents to access a student’s records, signed at or near the time a student is entering college, reinforces dependency, not independent decision-making. This is not to say that medical privacy is valued above all others. Certainly, we accept authorizations to share medical information made at the time, identifying specific records and specific people or entities. Also, if our medical professionals have reason to determine that a patient is a danger to themselves or others, the law permits disclosure to anyone who may be able to help. This includes parents as well as others. Medical privacy laws are designed to encourage people to access health care. Few people would seek care if they believed their medical records would be available for others to see. College students are a hard-to-reach population, if only because they may not have developed a habit of seeking medical care independently. This is why HUHS makes great efforts to encourage them to come to HUHS by sending surveys to first-year students, distributing flyers in housing, and visiting dining halls, fairs, and other gatherings. It is also the case that college students seek care for issues that are particularly private (birth control, STIs, unwanted pregnancies, substance and alcohol abuse and their associated injuries, depression, and anxiety). Without a promise of medical privacy, we believe many of these conditions/situations would go untreated, either entirely or until the conditions have worsened unnecessarily. Thus, HUHS does not accept blanket medical record authorizations from students because we believe they are a barrier to care.